Planning
a company event can be challenging, especially if you’ve
never done it before. You probably have other things to
do during your workday, too, and it can be difficult to
keep on top of all the many details that have to be taken
care of in advance. That’s why many companies use
the services of a professional party producer. Professionals
can not only save time and money, but also they can provide
great ideas, access to the latest, most popular games
and entertainment and the best catering options.
Event Experts is one of the
most experienced, innovative and reliable professional
party outfitters, and we can help you put together a fantastic,
exciting event. To get started, here’s a checklist
of items you’ll need to decide about:
Step 1
1. Number of guests (Employees only, or include families?)
2. How much can I spend?
3. Date and time preferred
4. Location preferred
5. Do I want a theme?
6. What kind of food should I have?
7. What will guests do for fun/entertainment?
Step 2
1. Put your “team” together
2. Assign tasks to team members
3. Set deadlines
Step 3
1. Select a professional party planner
2. Ask for pricing quotes
3. Check references
4. Decide on location
Other Things to Consider
Give yourself at least several months to plan your event.
If you are considering a date
around a holiday, you may even need to plan up to a year
in advance to secure the location.
Keep in mind the needs of your guests and what may be
the most convenient time for them
to attend. If your company has shift workers, think about
how to include them.
The earlier you plan, the more likely you are to get the
equipment, place and the number of
guests you’d like – all these things are key
to planning a successful party. GOT QUESTIONS? GET ANSWERS!
Who coordinates my event?
Staff from Event Experts
coordinates every detail of your event, from setup and
breakdown at the venue, to food preparation and serving,
to the games and equipment.
Where can we have the event?
Event Experts is a full-service outfitter, and that means
we can produce an event just about anywhere, including
parks, fairgrounds, athletic fields or the company grounds
and parking lot. We bring all our own equipment –
right down to the trash cans.
How do you serve the food?
Our food is prepared and served on site, with enough food
stations to accommodate your guests without long lines.
Hot food is served right off the grills. Refrigerated
items are served chilled. We use only fresh produce and
high-quality food prepared and served under strict sanitary
conditions. We prepare and serve continually throughout
your event.
Do I have to use Event Experts for everything?
It’s up to you! We are here to help with every detail
or can assist in a particular aspect of your event.
How long do I have to make
changes?
You can make changes at any time, even at the last minute.
Can I see a price list?
We don’t use price lists. That’s because each
event is unique, planned around your specific requests.
Event Experts can provide you a pricing quote quickly
– usually the same day you request it.
Can I meet with someone
from Event Experts?
Absolutely! We welcome the opportunity to meet you and
representatives from your company. Call us to schedule
a time for a low-key, informative session where you can
ask questions, and learn all about our comprehensive services.
What do I have to do on
the day of the event?
Nothing! You’re a guest too! Event
Experts will have taken care of everything, so
that you can enjoy the great event you have produced with
us!At Event Experts, we know
you have dozens of options to choose from when planning
your event. But what makes the difference between a so-so
result and a truly exciting and successful party? It often
comes down to the choices you make right from the beginning
of your planning process.
Things you should evaluate about a party outfitter include
the company’s experience, safety record and service
standards. At Event Experts,
our customers tell us it’s all about our enthusiastic
and friendly staff and our customer-focused process.
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